Eastern Sudan Community Association (ESCA) Policies and Privacy Policy

The Eastern Sudan Community Association (ESCA) is dedicated to maintaining the highest standards of privacy, security, and governance. We have established comprehensive policies and a privacy policy to protect our community members and their data.

Policies

ESCA has developed the following policies to ensure effective governance and risk management:

• Bullying and Harassment Policy and Procedures

• Complaints Handling

• Complaints Policy and Procedures

• Financial Reserves Policy and Procedures

• Internal Charity Financial Controls Policy and Procedures

• Internal Risk Management Policy and Procedures

• Risk Management

• Safeguarding Policy and Procedures

• Safeguarding Vulnerable Beneficiaries

• Serious Incident Reporting Policy and Procedures

• Social Media Policy and Procedures

• Trustee Conflicts of Interest Policy and Procedures

• Trustee Expenses Policy and Procedures

• Volunteer Management

Privacy Policy

The ESCA website is owned by ESCA, which acts as the data controller for your personal data. This Privacy Policy outlines how we collect, use, and protect your information.

We are committed to ensuring the confidentiality and security of your personal data.

Personal Information We Collect:

When you visit the ESCA website, we automatically collect certain information about your device, including your web browser, IP address, time zone, and some installed cookies. Additionally, as you browse the site, we collect information about the individual web pages or products you view, what websites or search terms referred you to the site, and how you interact with the site. This automatically-collected information is referred to as "Device Information."

Moreover, we may collect the personal data you provide to us during registration to fulfill the agreement, such as Name, Surname, Address, and payment information.

Why Do We Process Your Data?

Our top priority is customer data security. We process only minimal user data necessary to maintain the website. Information collected automatically is used to identify potential abuse cases and establish statistical information regarding website usage. This statistical information is not aggregated in a way that identifies any particular user.

You can visit the website without revealing any information that identifies you as a specific, identifiable individual. If you wish to use some of the website's features or receive our newsletter, you may provide personal data such as your email, first name, last name, city of residence, organization, and telephone number. You may choose not to provide us with your personal data, but this may prevent you from taking advantage of some of the website's features. Users unsure about which information is mandatory can contact us via esca.community.uk@gmail.com.

Your Rights:

If you are a European resident, you have the following rights related to your personal data:

• The right to be informed.

• The right of access.

• The right to rectification.

• The right to erasure.

• The right to restrict processing.

• The right to data portability.

• The right to object.

• Rights in relation to automated decision-making and profiling.

If you would like to exercise these rights, please contact us using the information below.

Additionally, if you are a European resident, we process your information to fulfill contracts we might have with you or to pursue our legitimate business interests. Please note that your information may be transferred outside of Europe, including to Canada and the United States.

Links to Other Websites:

Our website may contain links to other websites not owned or controlled by us. We are not responsible for the privacy practices of these websites or third parties. We encourage you to be aware when you leave our website and read the privacy statements of each website that may collect personal information.

Information Security:

We secure the information you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use, or disclosure. We maintain reasonable administrative, technical, and physical safeguards to protect against unauthorized access, use, modification, and disclosure of personal data in our control. However, no data transmission over the Internet or wireless network can be guaranteed.

Legal Disclosure:

We will disclose any information we collect, use, or receive if required or permitted by law, such as to comply with a subpoena or similar legal process, and when we believe in good faith that disclosure is necessary to protect our rights, your safety, or the safety of others, investigate fraud, or respond to a government request.

Contact Information:

If you would like to contact us to understand more about this Policy or wish to contact us concerning any matter related to individual rights and your Personal Information, you may send an email to esca.community.uk@gmail.com.